We are seeking a highly organized, proactive, and trustworthy Senior Personal Assistant (PA) to provide dedicated support to senior management.
This role plays a critical part in ensuring smooth daily operations, efficient schedule management, travel coordination, and handling various ad-hoc and personal arrangements efficiently. The ideal candidate is detail-oriented, resourceful, and able to manage both business and miscellaneous tasks in a fast-paced environment.
Key Responsibilities
Executive Support： Manage daily schedules, appointments, and responsibilities for senior executives with precision and attention to detail.
Travel Coordination： Handle both domestic and international travel arrangements, including flights, accommodation, transportation, and itinerary planning.
Minutes Writing & Reporting： Attend meetings, record accurate meeting minutes, prepare summaries and reports for management, and follow up on action items when required.
Communication Management： Act as a liaison between internal departments, clients, and external stakeholders professionally and efficiently.
Administrative Support； Prepare reports, presentations, documents, and assist in daily administrative and operational tasks.
Ad-hoc & Miscellaneous Arrangements: Assist in handling various urgent, personal, and miscellaneous matters efficiently when required.
Calendar & Schedule Management: Coordinate meetings, reminders, deadlines, and business appointments to ensure smooth workflow.
Confidentiality Handling: Manage sensitive information with a high level of discretion and professionalism.
Requirements
Frequent travel is required for this role; candidates must be willing and able to travel domestically and internationally when needed.
Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, or similar administrative role.
Strong ability to communicate effectively with internal and external stakeholders in a bilingual business environment.
Strong organizational, multitasking, and time management skills.
Proficient in Microsoft Office and Google Workspace applications (Word, Excel, PowerPoint, Outlook, Google Sheets).
Excellent communication and interpersonal skills with a professional and positive attitude.
Able to work independently, prioritize tasks, and perform efficiently under pressure.
Flexible and willing to travel domestically and internationally when required.
Strong attention to detail with the ability to handle miscellaneous, ad-hoc, and fast-changing tasks effectively.
Ability to maintain confidentiality and handle sensitive matters professionally.
Nice-to-Have Skills
Experience supporting or managing multiple SMEs (Small & Medium Enterprises) is an added advantage.
Proactive mindset with the ability to identify gaps and recommend process improvements beyond assigned responsibilities.
🎁 What’s In It For You
💸 13th Month Salary
🕒 Flexible Working Hours – Work your way
🏠 Hybrid Work Arrangement – Office + remote flexibility
🎂 Birthday Leave + Birthday gift – Your day, your way
🧠 Growth Opportunities – Join the founding team and grow with us
🎉 Startup Culture – Fast-paced, collaborative, and packed with good vibes
We’d Love to Have You!
We’d love to meet you! Join our energetic, friendly, and family-like team, where your growth is supported, achievements are celebrated, and every day is full of positivity. If you’re excited to make an impact, come apply and be part of our journey!